Privacy Policy

[Philosophy of Personal Information Protection]

ICONIC Co., Ltd. (hereinafter "the company") provides recruitment and personnel consulting. The company has established following management rules and systems on information related to individuals (name, address, telephone number, and other personally identifiable information, current and future), including the companies customer information (including those who use our website) to comply with laws, regulations and other standards on the protection of personal information.

[Principle]

  • 1. Purpose of collecting and using personal information

    • *Acquire personal information in the following ways.
    • *Obtain personal information directly from our customers and our employees.
    • *When a customer or an employee of the Company uses the company's services, personal information is automatically recorded.
    • *Indirectly by receiving personal information from a third party.
    • *Methods of obtaining personal information published in publications, on the Internet, etc.

    The company website uses Google Analytics, a service provided by Google, to understand how our customers visit our website. In addition, we obtain information related to individuals such as attribute information (e.g., age, gender, occupation, residential area), cookies, IP addresses, advertising identifiers, and log information related to Internet users such as location information and action history from our customers or third parties, which by itself does not constitute personal information.

    In addition, by linking information held by Google, Facebook, LINE, Linkedin and other advertising-related businesses with information held by the Company such as e-mail addresses, telephone numbers, cookies, and other information necessary to identify individuals, the Company may identify users of the services provided by such advertising-related businesses and offer information and distribute advertisements to users who meet certain conditions. We may propose various services, provide information, and distribute advertisements to users who meet certain conditions.

  • 2. Concerning laws, national guidelines, and other norms, we will endeavor to keep abreast of laws and regulations related to the business of handling personal information and will ensure that all employees engaged in our business are informed of and comply with such laws and regulations.

  • 3. Security control of personal information

    • To prevent various risks such as unauthorized access to personal information, leakage, loss, or damage of personal information, we will establish and maintain a system to take prompt corrective measures for the safe management of personal information.

  • 4. Complaints and Consultations

    • For complaints and consultations regarding the handling of personal information, we will establish a personal information inquiry desk and build a system that enables us to respond promptly and with sincerity.

  • 5. Revisions of the Principles

    • To constantly improve its personal information management, the Company may change and revise the Principles, under which circumstances the Company shall release the revised Policy on the company website it operates.

    • When such revision requires customers’ consent under relevant laws and ordinances, the Company shall obtain such consent in a manner designated by the Company.

Date of enactment: 1 November 2017
Date of final revision: 1 June 2023

ICONIC Co., Ltd.
Personal Information Protection Manager;
General Director Hiroaki Yasukura

The processing of personal information

ICONIC Co., Ltd.
General Director Hiroaki Yasukura

We take the utmost care in managing the personal information of users of the services we provide (hereinafter "Service") and handle it as set forth below.

  • 1. Definition of Personal Information

    The term “personal information” as used in the Privacy Policy (hereinafter “the Policy”) shall mean any information about a living individual, including name, date of birth, address, family structure, e-mail address, etc. that one can be identified with (including information which cannot be used on its own to identify an individual, but which, in combination with other information, can be used to identify an individual).

    Nevertheless, if Act No. 57 of the May 30 2003 Act on Protection of Personal Information (hereinafter referred to as “the Act”) and any of its relevant laws and ordinances are revised, the definition shall follow such revision(s).

  • 2. Purpose of Personal Information Utilisation

    The Company uses personal information for the purposes listed below. In cases where changes in the purpose of utilization are necessary,

    [ Purpose of Personal Information Utilisation by the Company ]

    Type of personal information Purpose of use
    Information of those who have requested information materials or made inquiries Responding to inquiries and providing information on services
    Customer and Business Partner Information Contact with customers and business partners, request for performance of contracts, etc.
    Information about potential employers, applicants, and job seekers To use and conduct seminars, etc., to introduce job seekers and employment agencies in our employment placement business, to distribute newsletters, to provide information from our company, to collect opinions and requests regarding our company's business objectives, and to carry out other similar tasks.
    Employee Personal Information To perform post-employment human resources and labor management, health and safety management, reservation and use of welfare benefits, and other similar tasks.
    Personal information of job seekers provided by our website "iconicJob" and "affiliated job sites To perform job change support service operations
    Personal information for human resources consulting To perform consulting services and other similar tasks
    Personal information of contracted services (obtained from the contractor) To perform entrusted work and other similar tasks

  • 3. Joint use of personal information held by the Company

    To provide comprehensive services to our company and our group's affiliated companies, we will jointly use acquired personal information as follows.

    [ Information on executives and employees of business partners, etc. (including prospective customers) ]

    Category Content
    Items of personal information to be shared Name, name of organization, address, department, title, e-mail address, telephone and fax numbers, and transaction history
    Scope of joint use ICONIC group companies across the globe.
    Purposes of use by persons with whom the Company shares information

    *To provide information on products and services of the company and its group companies, to make proposals, to provide materials, and to respond to inquiries (including the transmission and transfer of inquiries to the company and its group companies that provide the products and services).

    *To provide information on events and seminars held or sponsored by the company and its group companies

    *Requests for cooperation in marketing activities, distribution of contents and advertisements, and surveys related to the business activities of the company and its group companies

    *To develop new products and services offered by the company and its group companies, to analyze usage trends and needs to improve future services, and to propose services based on the results of such analysis.

    *To prepare statistical data related to the business activities of the company and its group companies
    Method of acquisition Information obtained through the exchange of business cards, business discussions, applications for business transactions, applications for events and seminars, inquiries about products and services through the website, etc., will be shared in a system jointly used by the Company and its group companies.
    The person responsible for the management of personal information used jointly Personal Information Protection Manager General Director, Hiroaki Yasukura

  • 4. Procedures for Disclosure Requests

    The following request the company to correct, add, eliminate, discontinue using, erase, discontinue providing to a third party your personal information, please contact our claim center listed below. Please note that to accurately complete your request, we ask that you provide valid identification and a request in writing using a prescribed form of ours. We cannot disclose information in the following cases.

  • 5. Non-disclosure

    • The company cannot disclose information in the following cases.

      • *Cases in which disclosure is likely to harm the life, body, property, or other rights or interests of the person or a third party.
      • *Cases in which disclosure is likely to impede the proper execution of the business of us seriously.
      • *Cases in which disclosure violates other laws and regulations.
      • *Cases in which discrepancy between the information provided by the customer for identification
      • *Cases in which disclosure of personnel evaluation information
      • *Cases in which information requested relates to an investigation regarding a violation of law or company policy.

Claim center:
Point of contact for inquiries regarding personal information
ICONIC Co., Ltd.
HCM Head Office
10F Citilight Tower, 45 Vo Thi Sau, Dist1, Ho Chi Minh
Phone: (84) 28-3821-5122
Personal Information Protection Manager:
General Director Hiroaki Yasukura

Personal Information Protection Supervisor (Japan Only)
Japan Institute for Promotion of Digital Economy and Community (JIPDEC)
Contact for resolution of complaints Personal Information Protection Complaint Consultation Office
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
Phone: (81) 3-5860-7565

Date of enactment: 1 November 2017
Date of final revision: 1 June 2023